AutoChain
Billing & Analytics

Professional invoices and clear financials, zero accountant speak.

Raise clean, VAT-ready invoices from any job and send them with a secure pay-online link. Track what's paid and overdue, issue credit notes, and see where your money comes from with business analytics and accounting reports.

Chasing invoices is one of the most time-consuming parts of running a garage, and one of the most important. AutoChain makes invoicing quick: raise a clean, branded, VAT-ready invoice from the job and email it, print it, or send it with a secure Stripe payment link so the customer can pay by card online. When they pay, the invoice is marked paid automatically. Every invoice is tracked, overdue ones are flagged and aged debtors shows who owes what. Business analytics break down labour and parts revenue, average job value and parts profit for any date range, technician analytics compare hours booked with hours invoiced, and accounting reports cover VAT, sales, payments and more. If you use Xero, invoices, payments, contacts and credit notes sync automatically. QuickBooks and Sage 50 users can export sales as CSV.

  • First month free on the core plan
  • No card required
  • Set up in about 10 minutes
  • Cancel anytime
100+ UK garages

From independent bays to multi-site groups, built for the way you work.

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What's included

Every capability, at a glance

Everything on this page is in the core plan (£69.99/mo + VAT) unless it's marked as an add-on. SMS (£15/mo, 200 credits included) and HaynesPro (£49.99/mo per site) are optional add-ons. Prices exclude VAT.

  • VAT-ready invoices by email or print
  • Optional pay-online link through Stripe, marked paid automatically
  • Batch invoicing for customers with several jobs
  • Credit notes
  • Invoice designer: six layouts with your colours and fonts
  • Paid, unpaid and overdue tracking, plus aged debtors
  • Business analytics: labour and parts revenue, average job value and parts profit
  • Technician analytics: hours booked against hours invoiced
  • Accounting reports as CSV or PDF, including VAT summary
  • Live Xero sync for contacts, invoices, payments and credit notes
  • Export to QuickBooks and Sage 50 (CSV)
Start your free trial Book a demo First month free on the core plan. Add-ons are billed from day one. No card required.
How it works

Simple from day one

Setup takes about 10 minutes and there's no training course to sit through. Built for busy garages.

  1. Raise an invoice from a job

    Raise the invoice from the job and all parts, labour and VAT are calculated for you. Email it, print it on A4, or choose online payment to include a Stripe pay link.

  2. Get paid and track overdue

    Online payments mark the invoice paid automatically. Record cash and card payments taken in person in a couple of clicks, and overdue invoices and aged debtors show what is still owed.

  3. Read your numbers

    Business analytics show total, labour and parts revenue, average job value, completion rate and parts profit for any date range. Technician and jobs views go deeper.

  4. Keep your accounts up to date

    Connect Xero and invoices, payments, contacts and credit notes sync automatically. For QuickBooks or Sage 50, download a sales CSV in their import format.

Ready to see Billing & Analytics in your garage?

Why it matters

The real impact on your garage

  1. Get paid faster

    A pay-online link in the invoice email lets customers pay by card the moment the job is done, and the invoice marks itself paid.

  2. Know your numbers

    Revenue, parts profit and average job value for any date range mean you know whether you're on track before the end of the month, not after.

  3. Accountant-ready books

    Live Xero sync, plus VAT summary, sales, payments and aged debtors reports, keep your accountant supplied without double entry.

  4. Fewer invoice disputes

    A clear, itemised VAT invoice sent straight after the job removes any ambiguity about what was done and what was charged.

  5. Corrections done properly

    Credit notes keep your records clean and VAT-correct when an invoice needs to change, and they sync to Xero too.

  6. Invoices that look like yours

    Choose from six invoice layouts and set your colours, font, payment terms and footer in the invoice designer.

FAQ

Billing & Analytics: common questions

Straight answers to what garages ask us about this feature.

Does AutoChain integrate with Xero?

Yes. AutoChain has a live Xero integration that pushes contacts, invoices, payments and credit notes to Xero automatically once you connect your account.

Does AutoChain work with QuickBooks or Sage?

You can export sales from AutoChain as a CSV in QuickBooks Online and Sage 50 import formats. There is no live QuickBooks or Sage sync; Xero is the only live accounting integration.

Can customers pay invoices online?

Yes. Choose online payment when you raise an invoice and the email includes a "Pay securely via Stripe" button. The money goes to your own Stripe account and the invoice is marked paid automatically. Card processing fees apply.

Which accounting reports are included?

VAT summary, sales, invoice detail, payments received, aged debtors, invoice lines, parts used, tyres fitted, cash receipts and credit notes, each as a preview, CSV or PDF.

Can I customise my invoice design?

Yes. The invoice designer offers six layouts (Modern, Classic, Compact, Wide, Bold and Minimal) with your colours, font, logo, payment terms and footer.

Ready when you are

Run your garage smarter from today

Join 100+ UK garages, from single-bay workshops to multi-site groups, already streamlining jobs, customers, MOTs and online bookings with AutoChain from £69.99/mo + VAT.

  • Set up in about 10 minutes
  • No long-term contract
  • Cancel anytime